Facility & Fleet Coordinator

                                                                                    
JOB TITLE:                                                               FACILITY & FLEET COORDINATOR
FLSA STATUS:                                                          Regular, Non-Exempt, Full Time
REPORTS TO:                                                           Director of Infrastructure & Planning
 

CORE FUNCTIONS:
 
The Irvine Ranch Conservancy Facility & Fleet Coordinator plans, coordinates, and implements all activities and operations related to the Conservancy’s facility, and equipment and vehicle fleets.
 
Coordinates and performs facility maintenance for Conservancy-owned, -occupied, and –managed facilities, ensuring facilities meet operating and safety standards. Serves as primary contact with contracted security company, including responding to after-hours calls. Ensures the performance, condition, and reliability of all plumbing, mechanical, electrical, and network and telecommunications cabling equipment to ensure efficient operation of all equipment. Oversees the maintenance and alteration of office and yard areas as well as layout, arrangement, and housekeeping of office facilities. Monitors construction and installation progress.
 
Coordinates purchase and disposal of equipment and vehicles. Plans, organizes, and coordinates maintenance, servicing, and repair, ensuring all vehicles and equipment meet operating and safety standards. May perform basic repairs. Ensures all vehicle registration requirements are met. Provides basic driver training for all new employees and select volunteers.
 
Facilitates and implements short- and long-term goals and objectives for the function. Oversees service contracts related to facilities, equipment, and vehicles. Maintains an efficient and cost-effective procurement system, as well as an inventory of materials and supplies for the Conservancy’s facility and fleets. Monitors and evaluates the efficiency and effectiveness of service delivery methods and provides recommendations on changes.
 
Coordinates activities with others within the organization, along with vendors, volunteers, landowners, and the community. Advises budget managers regarding vehicle and equipment purchases, rental rates, use, and training. Continually troubleshoots and resolves problems related to facilities, equipment, and vehicles. Provides highly responsible facility, equipment, and vehicle support for the Conservancy’s projects/programs and objectives. Other duties as assigned.
 
 
KNOWLEDGE/SKILLS:
  •  High school diploma and a minimum of two years related experience.
  •  Successful experience coordinating multiple projects, often with competing and/or tight deadlines.
  • Demonstrated experience with MS Office and Google platform. Database management skills with ability to produce reports.
  •  Service-oriented. Courteous, personable, tactful, and experienced dealing effectively with all staff, vendors, partners, volunteers, and the general public.
  •  Must have a valid driver’s license and a clean driving record. 
  •  Ability to safely and competently drive and operate heavy equipment, vehicles, or machinery, sometimes in a broken or partially disabled state.
  • Strong experience with hand and power tools in a variety or different, often unique circumstances.
  • Background with electrical, plumbing, framing, metal work, HVAC, telecom, and general building structure strongly desired.
 
COMPLEXITY/PROBLEM SOLVING:
  • Implements multiple projects with several variables, sets and meets realistic deadlines, and manages a timeline.
  •  Resolves routine problems independently and complex issues within and between functional areas, and conducts follow-up as needed. Experiments to find creative solutions using existing resources before relying on supervisor.
 
DISCRETION/LATITUDE/DECISION-MAKING:
  • Adapts to changes in the work environment; coordinates competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
  •   Familiarity with standard business communications; ability to draft and edit correspondence and other written materials, including vendor correspondence.
 
RESPONSIBILITY/OVERSIGHT –FINANCIAL & SUPERVISORY:
  •  Purchase equipment, supplies, and services as provided for in the approved budget.
  •  Oversee and check up on service providers and vendors.
  •  May assist in annual plan and budget preparation and tracking.
 
WORKING CONDITIONS/PHYSICAL EFFORT:
  • Work requires moderate physical exertion and/or strain. Work environment involves moderate exposure to disagreeable elements including chemicals associated with automotive and equipment maintenance and weed control.
  •  Work requires lifting of objects up to 75 pounds.
  •  Ability to work in a fast-paced, stressful environment and manage deadlines.
  •  May often work during “non-business” hours to meet the needs of facilities/staff.

The Irvine Ranch Conservancy is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.